Recording Secretary Services For HOA's

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We all know how hectic community association meetings can get!

With heated debates, detailed motions, homeowner forums and more -- who has time to take minutes?

Actually, we do, because that's

all we do!

Whether you need a recording secretary for one meeting or one year we’ll provide the service you require to create the stress free meeting you deserve! Contact us for more info!

What should minutes Include?

Who should take minutes?

From Roberts Rules of Order (the Parliamentary Procedure Board Meetings follow):

"Meeting minutes are a written record of what is done at a meeting, not what is said."

This is what separates meeting minutes from a meeting transcript or an association newsletter.

Meeting Minutes should include the meeting location, the meeting attendees, and what was done at the meeting.

This means a concise record of all motions made and the precise language in which the motions were recorded.

In addition to motions, approved bid amounts, approved vendors and motion oppositions need to also be recorded correctly.

Meeting Minutes are taken by one of three individuals:

1. The Association's Secretary (unfortunately, recording the meeting minutes restricts the Secretary's involvement in the meeting).

2. The Management Company (this almost never works as The Community Manager is best served assisting The Board during the meeting).

3. A professional recording secretary. Hired by the Board, the recording secretary has a single job: recording minutes and is the single best choice.

What are meeting minutes?